Tutorial

College of Social Sciences > CSS People > Instructions to use the People Site

Instructions to use the People Site.

* Tutorial for administrators is available for download (PDF).

  1. Where do I (Administrators) begin?
    Go to http://socialsciences.people.hawaii.edu and click on the log in button on the top horizontal navigation bar. Type in your full UH Email address as your username and password. *If you ever forget your password, enter your email account type in anything in the password field and click enter.You will get an Login Error message
    "The password entered is invalid." A password reminder will be automatically emailed to your UH email account.
  2. How do I create a new account for someone in my department?
    Go to the log in page and click on the “Account Request Form” link in the left column or below the log in window.This link will take you to the “account request form" at (http://socialsciences.people.hawaii.edu/Register.cfm)

    On the account request form, enter the user’s full UH email address and click on the submit button.You will then see the registration form.The mandatory fields are first and last name,department and affiliation. Click the submit button. If your record was complete, you will see a page with “Record Created”.

    Now log into the people site with your own administrator’s user id and password. In the left column you will see a section called “My Admin”. Go to “Pending Accounts” and double check your new user’s information that you have just entered. If it is correct,click on the “Activate” button on the right. The information is sent to the “Pending Affiliations” page. Click on the “Pending Affiliations” link and click the “Yes” button to send the user’s information to the (live) people database.
  3. How do I edit a user’s affiliation?
    Log into the people site with your own administrator’s user id and password. In the left column under “My Admin”,go to “Active Affiliations”. Find the user you want to make changes to and click on the “Edit” button. Make the necessary changes and click the“Edit Affiliation” button on the bottom.
  4. Can I add someone already in the (active) people database into my department? (If you know a person that is affiliated with your department but belongs to another department, you can add them here.)
    Log into the people site with your own administrator’s user id and password. Click on the “Active or Pending Affiliations” link under “My Admin” in the left column. On the bottom of the each section you’ll see “Add a person to your Department”. Click on the drop down menu and find the person you want to add to your department. Select the person and click on the “Grab Em” button. You will then see the page “Add an Affiliation.” Edit any information necessary and click on the “Edit Affiliation” button. Go to “Pending Affiliation” and click “Yes” to the person you are adding.
  5. How can my department remove someone with “Joint Affiliation”? (This is to remove someone affiliated with your department and not the entire College database.)
    Log into the people site with your own administrator’s user id and password. Go to “Active Affiliations” in the left column under “My Admin.” In “Active Affiliations,” find the user you want to remove from your department and click on the “No” button under “Status”. By clicking “No”,you’ve removed that person from your department.
  6. How can I delete someone out of the People database system? *Be very careful when using this option! Once you delete a person,they are removed permanently.
    Log into the people site with your own administrator’s user id and password. Go to “Active Accounts” located under “My Admin” in the left column. First,check to see if the person you are deleting is affiliated with any other departments.To do this,go to the “drop menu” on the right. If you see the person in the drop menu,this means that they are affiliated with another department. If they are in the list,go back to step #5 to remove the person from your department only. If not,find the person you want to delete and click on the “Remove” button. When you click on the “Remove” button,an “Account Removal Confirmation” screen will appear.If the person being deleted has an active status with another department, you will only be allowed to remove their affiliation from your department only.
  7. What does “Deactivate” mean next to the “Remove” button on the “Active Accounts” page?
    “Deactivate” will lock a user out of the system. This user will not be able to log in. Once deactivated,the user’s information will go into the “Pending Accounts” folder.

    Why would you Deactivate someone?
    If they are abusing the system or adding false information
  8. How do I change my password?
    In the left column under “My Profile,” click on “Change Password.” In the “Change Password” form,click on the field box next to “Old Password.” Enter in your “New Password” and verify it. Click “Change Password”
  9. How do I log out of the system?
    There are two ways to log out of the system:
    1) Click on “Log Out” on the main horizontal navigation bar
    2) Quit the browser application you areworking in (ie:Explorer,Safari or Netscape)

 

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*Disclaimer*
The people site is best viewed on a PC with Internet Explorer 6 or Netscape 7. Mac users should use Safari or Netscape 7.